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Document Coordinator

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Parsons Oman Full time
Job Summary

We are seeking a highly skilled Document Coordinator to join our team at Parsons Oman. As a key member of our operations team, you will be responsible for coordinating the flow of documents between project operations, engineering disciplines, construction teams, and other department groups.

Key Responsibilities
  • Document Coordination: Provide coordination support for Continuity of Operations, Business and delivery coordination, and related tasks as assigned.
  • Reporting and Analysis: Prepare special or one-time reports, summaries, or replies to inquiries relating to PMC deliverables, selecting relevant information from various sources.
  • Meeting Support: Prepare Action Items and Notes commitments made by executives during meetings and arrange for Data Squads' implementation.
  • Communication and Review: Review outgoing correspondence for executive approval and alert authors to any conflict with the file or departure from policies or executive viewpoints.
  • Information Management: Summarize the content of incoming materials, specially gathered information, or meetings to coordinate new information with background office sources.
  • Onboarding and Training: Advise incoming personnel on procedures and onboarding.
  • Technical and Non-Technical Writing: Strong internal/external coordination capability, some technical and non-technical writing skills, organization skills, and customer service skills.
  • Research and Analysis: Able to extract and synthesize complex information to prepare briefings, read-ahead materials, and other documentation.
  • Project Management: Briefing skills, project management, strategic planning, organizational skills, and resource management.
  • Communication and Teamwork: Strong ability to communicate effectively in English, both orally and in writing, and work cooperatively and collaboratively as a team member.
  • Independence and Pressure Management: Competency to work independently and under pressure.
  • Information Officer Duties: Performs as an Information Officer (IO) responsible for facilitating Records Management for the assigned organization.
Requirements
  • Education and Experience: Possess a Bachelor's Degree or higher in business and operations management-related field with at least 6 years of relevant experience.
  • Industry Experience: Minimum 5 years working in the construction industry in supporting roles.
  • Technical Skills: Demonstrated experience of Microsoft Office Applications and ability to independently develop material using these applications. Competent user level skill in Microsoft Excel.
  • Confidentiality and Discretion: Ensuring confidential information and documents are managed with complete discretion.
  • Urgency and Communication: Acts with urgency when managing communications and completing tasks, making sure that everyone is aware of updated information on time.
  • Project Document Management: Handling and managing project documents, policies, and procedures.
  • Organizational and Time Management Skills: Strong organizational and time management skills.
  • Strategic Planning and Scheduling Skills: Strategic planning and scheduling skills.
  • Effective Communication Skills: Effective communication skills.
  • Electronic Document Management Systems: Working knowledge of Electronic Document Management Systems (Aconex).
  • Additional Skills: Ability in Photo, Video Editing, Presentations, and Digital Marketing.
Desired Skills
  • Information Officer Duties: Demonstrated experience and demonstrated proficiency to perform Information Officer duties using general guidelines for desired product(s).
  • Research and Analysis: Demonstrated experience in gathering information to synthesize functional needs.
  • Research/Information Gathering: Demonstrated experience in Research/Information Gathering.