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Document Coordinator

2 months ago

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Job Summary

We are seeking a highly organized and detail-oriented Document Controller to join our team at The Professionals. As a key member of our operations team, you will be responsible for ensuring the smooth flow of documentation within our organization.

Key Responsibilities
  1. Document Management: Work closely with project teams to maintain accurate and up-to-date documentation, ensuring all files are properly filed and easily accessible.
  2. Document Control: Oversee the submission and distribution of project documents, ensuring timely delivery and adherence to schedule requirements.
  3. Document Storage: Safely store and manage both physical and digital documents, maintaining a secure and organized record-keeping system.
  4. Document Review: Conduct thorough reviews of files, including contracts, to ensure accuracy and make necessary corrections.
  5. Document Distribution: Distribute copies of project-related documents to internal teams as needed, ensuring seamless communication and collaboration.
  6. Document Filing: Maintain the precise filing of documents in both physical and digital record-keeping systems, ensuring easy retrieval and accessibility.
  7. Document Templates: Create and maintain templates for various document types to improve efficiency and consistency.
  8. Document Retrieval: Quickly retrieve requested files for employees and clients to support operational needs.
  9. Document Quality Control: Perform quality checks on document details, such as file names and submission accuracy, before distribution.
  10. Document Procedures: Assist in creating procedure manuals and system packages related to document control.
Requirements
  1. Bachelor's degree in a related field.
  2. 3+ years experience in document management.
  3. Strong organizational skills.
  4. Effective written and verbal communication.
  5. Ability to manage time effectively.