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Document Coordinator

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Parsons Oman Full time
Job Summary

Parsons Oman is seeking an experienced Document Controller to join our team of professionals. The successful candidate will be responsible for performing a variety of document control functions for a project or department, coordinating the flow of documents between project operations, engineering disciplines, construction team, or other department groups.

Key Responsibilities
  1. Document Processing: Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines, ensuring that pre-established document control requirements are satisfactorily met throughout the duration of the project.
  2. Document Management: Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
  3. Document Scanning: Scans documents for electronic storage.
  4. Data Distribution: Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements, expediting review, signature approval, and release of supplier and internally produced documents.
  5. Clerical Support: May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
  6. Team Support: Assists junior document control staff to ensure effective implementation of project-specific procedures.
  7. Team Player: Contributes as a team player who is deadline driven and works well with others.
Requirements
  1. Education: Diploma (or equivalent) or Bachelor's is a must.
  2. Experience: Typically 1+ years of relevant work experience.
  3. Skills: Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel. Arabic language skill is an advantage.
  4. Soft Skills: Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
  5. Nationality: Saudi Nationals only.

Parsons Oman is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.