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Admin Officer

3 months ago

Riyadh, Saudi Arabia Talent Pal Full time

Candidate must be Arabic National only.

MAIN JOB FUNCTIONS:

1. Office Management:

  • Oversee daytoday office operations including facility maintenance supplies procurement and equipment management.
  • Ensure a wellorganized and efficient office environment that supports the needs of the team.

2. Administrative Team Supervision:

  • Lead and manage admin staff providing guidance training and mentorship to ensure optimal performance.
  • Delegate tasks and responsibilities monitor work progress and ensure deadlines are met.

3. Budget Management:

  • Manage administrative budgets including office expenses supplies and facilityrelated costs.
  • Monitor spending control expenses and ensure adherence to financial guidelines.

4. Vendor and Supplier Coordination:

  • Liaise with vendors suppliers and service providers to secure office supplies equipment and services as needed.
  • Negotiate contracts monitor vendor performance and maintain positive relationships.

5. Document Management:

  • Oversee the maintenance organization and archiving of physical and electronic files records and documents.

6. Travel and Logistics:

  • Coordinate travel arrangements accommodations and transportation for employees and guests.
  • Manage logistics for company events meetings and conferences.

7. Health and Safety Compliance:

  • Ensure compliance with health and safety regulations protocols and practices within the office environment.
  • Implement safety measures to create a secure and healthy workplace.

8. Communication and Correspondence:

  • Handle internal and external communication including phone calls emails and correspondence.
  • Distribute notices announcements and updates to employees as needed.

9. Meeting Coordination:

  • Organize and schedule meetings appointments and conference calls ensuring effective communication among team members.

10. ProblemSolving:

  • Address administrative challenges resolve issues and implement solutions to improve office efficiency.

11. Reporting and Analysis:

  • Prepare regular reports on office operations expenses and administrative performance for senior management.

12. Team Collaboration:

  • Collaborate with crossfunctional teams including HR finance and operations to ensure alignment and successful administrative support.

Job Type: Fulltime

Pay: 6000..00 per month

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