Administrative Coordinator

6 months ago


Riyadh, Saudi Arabia Nathan & Nathan Human Resources Full time

Our client is a leading American Biotechnology company. We are looking for an **Administrative Coordinator** to join the team in Saudi Arabia for a 1 year contract.

**Responsibilities**:

- Provides administration support to brand team.
- Maintains attendance schedules, booking facilities and liaising with the brand team.
- Raises purchase orders and track them.
- Produces fairly routine monthly reports on team expenditures versus budget.
- Co-ordinates approval process for promotional materials and literature.
- Coordinates basic promotional/non-promotional material with external agencies
- Position may include routine activities, such as word/excel processing, answering calls, creating power point presentations, assembling reports.
- Participates in the production and co-ordination of the development and design of promotional/non-promotional exhibition items, advertisements, and scientific materials.
- Assist in the co-ordination of business conferences or projects.
- Co-ordinate team effort for organization of all congresses, meetings, and conferences.
- Coordinates Marketing department budgeting process that includes product purchase order requests and monthly variance reports for GM Saudi.
- Drive and handle projects/events with guidance from manager and team members.
- Prepares and distributes communication to employees across Saudi entity.
- Prepare routine market research data if needed.
- Able to travel with the team to provide on-site support for big meetings/projects, if needed.

**Qualifications**:

- ** Pharmaceutical Industry experience preferred**.
- Excellent verbal, written, and interpersonal skills required.
- Communication skills with an ability to efficiently and productively communicate both orally and in writing.
- Demonstrated ability to establish effective working relationships with a diverse range of stakeholders is required. Excellent task management skills
- planning, prioritization, objective setting, meeting management and plan execution is required.
- Good understanding of pharmaceutical industry standards is a plus.
- Has the ability to provide a pro-active involvement in conference planning, budgeting, and approval process.
- Organizational and coordination capabilities



  • Riyadh, Saudi Arabia Trust Business Solutions Full time

    We are seeking a reliable Administrative Coordinator in Riyadh, Saudi Arabia. This position requires a minimum of 1 or 2 years of experience in administrative roles. **Responsibilities**: - Coordinate and manage administrative tasks - Maintain and update records and databases - Assist in preparing reports and other documents - Support team members with...


  • Riyadh, Saudi Arabia Trust Business Solutions Full time

    We are seeking a reliable Administrative Coordinator in Riyadh, Saudi Arabia. This position requires a minimum of 1 or 2 years of experience in administrative roles. **Responsibilities**: - Coordinate and manage administrative tasks - Maintain and update records and databases - Assist in preparing reports and other documents - Support team members with...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Stantec Full time

    At Stantec, we foster a collaborative environment where our professionals can thrive. Our work has a lasting impact on the communities we serve, and we're looking for talented individuals to join our team.We're seeking a skilled Administrative Coordinator to support our construction administration and management professionals in the Kingdom of Saudi Arabia....


  • Riyadh, Saudi Arabia Nathan & Nathan HR Full time

    Our client is a **leading American Biotechnology company**. We are looking for an **Administrative Coordinator** to join the team in Saudi Arabia. **Responsibilities**: - Provides administration support to brand team. - Maintains attendance schedules, booking facilities and liaising with the brand team. - Raises purchase orders and track them. - Produces...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Stantec Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Stantec. The successful candidate will be responsible for providing administrative support to our construction administration and management professionals.Key Responsibilities:Providing administrative support to a team of construction...


  • Riyadh, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Provides administrative support and coordination for the assigned supervisor and department. **Essential Responsibilities and Duties**: 1. Provides administrative and coordination support to management department staff by following up on projects relaying information and keeping them informed of pertinent activities. 2. Provides administrative assistance...


  • Riyadh, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Coordinates activities of the department and assists in performing administrative functions. **Essential Responsibilities and Duties**: 1. Serves as liaison between the Department Head/Director and staff, and other Hospital contacts as appropriate to facilitate communication and action relative to educational activities of house staff and medical staff. 2....


  • Riyadh, Saudi Arabia Professional Recruitment Full time

    **Responsibilities** - Reviewing analytical studies related to human resources needs to determine the quality of workers, their professional levels, and their experience. - Reviewing private or government employment policies and recruitment policies to ensure accuracy and speed of matching the characteristics of the required and available job opportunities...


  • Riyadh, Saudi Arabia Rawaj - Human Capital Management Full time

    Leverage your abilities and join the dynamic team of a Holding Saudi Company specializing in **the Real Estate industry in Saudi Arabia, Riyadh.** As an Administrative coordinator you will be responsible for providing comprehensive administrative support to ensure efficient operation of the office and handling a variety of tasks to ensure that all...


  • Riyadh, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented **Administration Coordinator **to join our team! In this role you will get to provide administrative support to the Procurement function. **Project Description**: This is an exciting opportunity to work at the forefront of one of the most transformative projects in Saudi Arabia's history. A visionary giga-project...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Caliberly Full time

    At Caliberly, we are seeking a highly organized and proactive Executive Assistant to support senior management in Riyadh, KSA. With a focus on delivering exceptional administrative support, the ideal candidate will have at least 2 years of experience in managing calendars, scheduling meetings, and coordinating travel arrangements.Key Responsibilities:Provide...

  • Studio Coordinator

    5 months ago


    Riyadh, Saudi Arabia Gensler Full time

    At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching...


  • Riyadh, Saudi Arabia Rawaj - Human Capital Management Full time

    Leverage your abilities and join the dynamic team of a holding company for a group of companies specialized in Events solutions, production, logistics. Their HQ is in Dubai, and they have branches in KSA and Egypt as well. They are one of the leading Events’ solutions and production providers in GCC with more than 20 years of experience in the market and...


  • Riyadh, Saudi Arabia ASSYSTEM Full time

    **Company Description** Finding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,500 Switchers combine their historical engineering expertise and project management with digital technologies. In our 12...


  • Riyadh, Saudi Arabia Assystem Full time

    Fixed-Term Contract / Project Management Riyadh 23/04/24 On site - ABOUT ASSYSTEMFinding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,500 Switchers combine their historical engineering expertise...

  • Administrator

    7 months ago


    Riyadh, Saudi Arabia JASARA PMC Full time

    **Responsibilities**: - Manage and organize company documents and records - Schedule and coordinate meetings and appointments - Assist with travel arrangements and accommodations - Handle incoming and outgoing correspondence - Provide general administrative support, such as answering phone calls and maintaining office supplies - Support the team with...


  • Riyadh, Saudi Arabia Alfaisal University Full time

    **Overview**: - Department - **College of Business** - Division - **College of Business** - Job Family - **Administrative Support** - Reports to - **Undergraduate Business Admin Programme Supervisor** - Location - **Alfaisal University - Riyadh** **Job Summary**: Administrative Assistants are responsible for assisting the Undergraduate office in day-to-day...


  • Riyadh, Saudi Arabia JASARA PMC Full time

    JASARA PMC is seeking an experienced Administration Specialist to join our team. As an Administration Specialist, you will play a crucial role in providing administrative support to various departments within the company. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks and prioritize...


  • Riyadh, Saudi Arabia Woodston Personnel Ltd. Full time

    Woodston Personnel have an excellent opportunity for an Administrative Assistant with a client in Saudi Arabia. **Job Summary**: Responsible for handling various administrative tasks, including answering phones, managing calendars, scheduling meetings, and assisting with general office duties and management. This role requires excellent communication...

  • Administrative Manager

    6 months ago


    Riyadh, Saudi Arabia Mohra Production Company Full time

    We are looking for an experienced non Saudi Female Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of duties in different departments. **Responsibilities** - Manages a team of administrative officers, training and...