Administrative Assistance
5 months ago
Job Title: Administrative Assistance
Location: Riyadh, Saudi Arabia
Reporting To: CEO
Employment Status: Full Time
**Overview**
MachineMax is a game changing construction tech start-up that is positioned to disrupt and transform the construction and mining industry. Far from your typical start-up, MachineMax has been incubated with a **fortune 50 corporate partner**. At the heart of it, we are a technology company. If you like working with an exciting team that is working on cutting edge technologies to make an impact on millions of users globally then this is the role for you.
**Job Overview**:
**Key Responsibilities**:
1. Provide general administrative support
2. Coordinate and schedule meetings, conferences, and appointments for the team.
3. Prepare and distribute internal and external communications, memos, and reports.
4. Maintain and organize physical and electronic filing systems.
5. Assist in the preparation of presentations and reports.
6. Handle travel arrangements and accommodation bookings for team members.
7. Monitor office supplies and place orders when necessary.
8. Assist in the onboarding process for new employees.
9. Act as a point of contact between the office and external clients or partners.
10. Handle confidential information with discretion and professionalism.
11. Assist in planning and organizing company events or conferences.
**Requirements**:
1. Proven experience as an Administrative Assistant or similar role in Saudi Arabia is a plus.
2. Well versed with KSA Labor Laws
3. Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
4. Strong organizational and time-management skills.
5. Excellent written and verbal communication skills in English and Arabic.
6. Ability to multitask and prioritize tasks in a fast-paced environment.
7. Attention to detail and problem-solving skills.
8. Ability to maintain confidentiality and handle sensitive information.
9. Team player with a positive attitude.
10. Knowledge of office management systems and procedures.
**Qualifications**:
- Minimum of 3- 5 years of proven experience in the Saudi market.
- Bachelor’s degree in business administration, Secretarial Studies, or a related field.
- Additional certifications in office management or administration are a plus.
- Fluency in Arabic and English is essential.
- **Saudi national or valid work authorization in Saudi Arabia is mandatory**.
**Salary**: ﷼14,000.00 - ﷼17,000.00 per month
Ability to Commute:
- Riyadh (required)
Ability to Relocate:
- Riyadh: Relocate before starting work (required)
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