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Administrative Support Specialist

1 week ago

Al Quwayiyah, Saudi Arabia NES Fircroft Full time
Job Title: Administrative Assistant

About NES Fircroft
NES Fircroft is a leading provider of technical and engineering services to the oil, gas, and energy industries. We are dedicated to delivering exceptional results through our team of experts who share a passion for innovation and excellence.

Role Summary:
The Logistics Team at NES Fircroft is seeking an experienced Administrative Assistant to provide support with administrative tasks, logistics operations, and data management.

Key Responsibilities:
  • Maintain accurate and up-to-date information and data in a logistics organization, including contracts, shipment trackers, and other relevant documentation.
  • Arrange travel itineraries and manage expenses, ensuring timely submission and processing.
  • Develop and maintain operational reports using PowerPoint presentations and Excel sheets, providing actionable insights for business growth.
  • Evaluate and extend basic logistics activities, such as booking courier shipments, resolving billing queries, preparing shipping documents, and reviewing invoices from third-party logistics providers.
  • Present organizational reports effectively, highlighting key achievements and areas for improvement.
  • Perform data entry tasks efficiently, maintaining accuracy and attention to detail.

Requirements:
  1. Diploma or College degree in a related field, such as Business Administration or Logistics Management.
  2. A minimum of 3-4 years of experience in an administrative or secretary role, preferably in a similar industry setting.
  3. Proficiency in MS Office, particularly Excel and PowerPoint, with the ability to create complex spreadsheets and engaging presentations.
  4. Strong organizational skills, with the capacity to multitask, prioritize tasks, and meet deadlines.
  5. Familiarity with office management systems and procedures, ensuring seamless integration with existing processes.
  6. Excellent written and verbal communication skills, enabling effective collaboration with colleagues and stakeholders.
  7. Ability to work under pressure, manage multiple tasks simultaneously, and adapt to changing priorities.
  8. Good time management skills, with a focus on productivity, efficiency, and continuous improvement.
  9. Problem-solving skills, with a proactive approach to resolving challenges and implementing solutions.

Benefits:

NES Fircroft offers a competitive compensation package, including benefits and opportunities for career growth and professional development.