Student Affairs IT Specialist

6 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia Dar Al-Hekma Full time
Job Summary

The Scheduling Specialist is responsible for planning and coordinating all classes, assigning rooms, and calculating the number of course events needed based on enrollments. This role also involves adjusting scheduled course times when necessary.

Key Responsibilities
  • Class Scheduling: Determine schedules and coordinate with colleges and individual faculty requests based on student enrollments and subject expertise.
  • Training and Support: Train college and department personnel on the class scheduling application system.
  • Schedule Management: Schedule all courses and lectures for assigned campus locations and, when necessary, for other campuses.
  • Course Scheduling: Create course schedules for all degree programs in the Student Information System (SIS).
  • Schedule Coordination: Coordinate and revise schedules in consultation with university colleges and departments.
  • Communication: Communicate effectively with faculty and college administrators in English.
  • Event Room Management: Reserve event rooms for optimal planning considering course schedules, room size and availability, student numbers, and lecturer needs, in compliance with safety requirements.
  • Data Management: Enter and manage data in the student information system Banner and archive relevant information.
  • Study Program Setup: Set up/model new study programs and adapt existing ones in the University SIS.
  • Exam Scheduling: Create and maintain the final exam schedule for all classes.
  • Collaboration: Collaborate with the team in using data to provide solutions and recommendations to college schedulers to optimize classroom utilization.
  • Registration Support: Collaborate with the registration team and technology support teams in oversight of registration cycles, dates and deadlines, priority registration, and all system processes related to registration; ensure that registration systems function correctly.
  • Adjunct Lecturer Support: Establish teaching assignments for adjunct lecturers and ensure onboarding.
  • Other Responsibilities: Perform other related duties as required.
Internal Relationships
  • Deanship of Student Affairs
  • College Deans
  • Finance and Procurement Office
  • University IT
  • HR
  • Students
Requirements
  • Education: Bachelor's or Master's degree in a relevant field (Computer Science, Engineering, Information Systems, etc.) or related field.
  • Experience: 3-7 years of related and relevant experience, preferably in an educational institution or acceptable equivalent; ideally, user knowledge of Banner or SIS system.
  • Language Skills: Excellent written and spoken language skills in English.
  • Organizational Skills: Excellent organizational and planning skills.
  • Analytical Skills: Strong analytical and problem-solving skills.
  • Cultural Competence: Ability to work in a fast-paced environment and effectively in a multicultural environment.

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