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Administrative Officer

7 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia alfanar Full time
Company Overview
Alfanar is a leading Saudi company with an international presence, focused on the manufacturing and trading of electrical products, energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions. Our state-of-the-art facilities in Riyadh house highly skilled professionals who drive our success through commitment to quality and human capital development.

Job Responsibilities
We are seeking a Work Permit Issuance Coordinator to join our team in Riyadh. As a key member of our Human Resources department, you will be responsible for coordinating the issuance of iqamas and work permits for employees entering Saudi Arabia. This includes collaborating with various departments to ensure timely processing, payment, and system updates. Your duties will also involve following up on employee progress, preparing necessary documentation, and maintaining accurate records.

Key Accountability Areas
- Iqama Issuance Process:
  • Follow up with ONB for employees who have entered KSA but have not yet received their iqama.
  • Check the completion of required processes (insurance, medical testing, SCE) and ensure timely iqama issuance.
- Work Permit Process:
  • Issue work permit invoices through Qiwa.
  • Follow up on work permits that are not yet issued.
  • Ensure that work permit invoices are processed and issued in a timely manner.
- Payment Management:
  • Prepare an Excel sheet for iqama fees.
  • Initiate payments for work permits and iqama fees through the bank.
  • Ensure payments are approved on the same day and follow up for approvals.
  • Check the next day to confirm successful payment of all iqama and work permits. Re-pay any that were not successfully processed.
- Muqeem System Actions:
  • Take required actions on Muqeem to ensure iqama issuance is processed smoothly.
  • Make a request to HR for the printing of iqamas.
- File and Documentation Management:
  • Follow up with ONB and MD to obtain file numbers for employees.
  • Follow up with ADMIN & ONB for the creation of bank accounts for employees.
  • Ensure that bank accounts are created for newcomers who have not yet completed the process.
- EC System Updates:
  • Update iqama details in the EC system, checking for duplication and resolving any issues promptly.
- Employee Payment Settlement:
  • Ensure necessary settlements are completed in the system for employee payments.
  • Follow up on pending payments and take refund actions if required.