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Executive Secretary

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Oil and Gas Job Search Ltd Full time
About the Role

We are seeking a highly skilled and experienced Executive Secretary to join our team at Oil and Gas Job Search Ltd. As an Executive Secretary, you will play a critical role in supporting our management team and ensuring the smooth operation of our business.

Key Responsibilities
  1. Liaise with Staff and Clients: You will be responsible for liaising with a wide variety of staff and clients at all levels, ensuring effective communication and collaboration.
  2. Act on Own Initiative: You will be able to act on your own initiative and operate in a proactive way, identifying opportunities for improvement and implementing solutions.
  3. Secretarial Assistance: You will provide secretarial assistance to the overall management of Atkins projects, including typing and handling of various project communications.
  4. Non-Technical Coordination: You will be responsible for non-technical coordination with the project team, Client and sub-consultants, ensuring timely project document deliveries and maintaining project filing in accordance with the Quality Management System.
  5. Project Document Control: You will be responsible for project document control, including establishing and maintaining the project filing system, organizing and following up on timely project document deliveries, and creating and maintaining outgoing document & correspondence register.
  6. Project Support: You will provide support to Project Managers in the preparation and compilation of various project documents, including design, tender and technical documents/reports.
Qualifications and Experience
  1. Bachelor's Degree: You will have a Bachelor's degree in a relevant field.
  2. Relevant Experience: You will have 7+ years of relevant experience as an Executive Secretary in KSA.
  3. Communication Skills: You will have excellent English and Arabic communication skills.
  4. Typing Skills: You will have decent typing skills.
  5. Computer Skills: You will have good computer skills.
Why Choose Us

We are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of. We offer a competitive salary, medical and life insurance cover, company gratuity scheme, discretionary bonus scheme, annual flight allowance to point of origin, and Employee Wellbeing Programme.

Equal Opportunities

We are an equal opportunities employer and welcome applications from all qualified candidates. We are committed to eliminating discrimination and encouraging diversity amongst our workforce.