Administrative Coordinator
2 days ago
We are seeking an experienced Administrative Assistant to join our team at Saudi International Travel Company. The ideal candidate will be responsible for providing administrative support to ensure efficient office operations.
Key Responsibilities- Administrative Support: Provide administrative assistance to ensure seamless day-to-day operations, including maintaining physical and digital filing systems.
- Communication: Respond to emails, phone calls, and other digital queries, while directing callers to relevant personnel and scheduling appointments as needed.
- Documentation: Draft, edit, and finalize letters, reports, RFP responses, and other documents with a high level of accuracy and attention to detail.
- Data Management: Input and update information in databases and spreadsheets, ensuring data integrity and accuracy.
- Meetings and Events: Prepare meeting agendas, take minutes, and coordinate logistics for meetings, including room setup and catering.
- Technical Skills: Operate and maintain office equipment, including printers, copiers, and fax machines, and utilize word processing and presentation software to create and edit documents.
- Research and Reporting: Conduct research as requested and compile and summarize information for reports or presentations.
- Team Collaboration: Work closely with other administrative staff and support colleagues as needed, ensuring effective teamwork and communication.
- Confidentiality and Compliance: Maintain confidentiality and security when handling sensitive information, adhering to privacy policies and regulations.
- Time Management: Prioritize tasks, meet deadlines, and adapt to changing priorities, presenting a positive and professional image for the organization.
- Language Proficiency: Proficient in English & Arabic, reading, writing, and speaking.
- Typing Speed: 30-35 WPM typing speed.
- Education: Bachelor's Degree in Business Administration or equivalent.
- Experience: Past administrative experience or tenure in an office setting is a plus.
- Digital Literacy: Digital literacy and research skills, including the ability to analyze the reliability of information.
- Software Proficiency: Familiarity with standard office platforms, such as Microsoft Office, and fluency in MS Excel.
- Data Management: Data management and entry skills, including the ability to maintain and improve filing systems.
- Record-Keeping: Accurate record-keeping and organizational skills.
- Interpersonal Skills: Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations.
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