Office Operations Manager

3 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia SITC | الدولية Full time
Job Description

SITC | الدولية is seeking a highly skilled and organized Business Services Coordinator to join our team. This is an excellent opportunity to work in a fast-paced, dynamic environment.

Key Responsibilities:
  1. Ensure seamless office operations through proactive administrative support.
  2. Maintain accurate and up-to-date filing systems both physically and digitally.
  3. Effectively handle phone calls, direct callers to relevant personnel, and schedule appointments.
  4. Communicate professionally via email and respond to digital queries promptly.
  5. Manage calendars efficiently to minimize conflicts.
  6. Draft, edit, and finalize documents, reports, and responses with attention to detail.
  7. Follow up with departments for reports and records.
  8. Input and update information in databases and spreadsheets accurately.
  9. Prepare meeting agendas and take minutes with precision.
  10. Coordinate logistics for meetings, including room setup and catering.
  11. Utilize word processing and presentation software to create and edit documents efficiently.
  12. Operate and maintain office equipment, including printers, copiers, and fax machines.
  13. Research as requested and compile summarized information for reports or presentations.
  14. Collaborate closely with other administrative staff and support colleagues as needed.
Requirements

The ideal candidate will have a Bachelor's Degree in Business Administration or equivalent and possess excellent organizational and time management skills. Proficiency in English & Arabic (reading, writing, and speaking) is required. Previous administrative experience is preferred but not mandatory. Key qualifications include:

  • Proficient typing speed of 30-35 WPM.
  • Digital literacy and research skills, including analyzing information reliability.
  • Familiarity with standard office platforms, such as Microsoft Office.
  • Fluency in MS Excel.
  • Data management and entry skills, including maintaining filing systems.
  • Accurate record-keeping and organizational abilities.
  • Excellent written communication skills.
  • Time management, multitasking, and flexibility.
  • Interpersonal skills, professional demeanor, and effective office etiquette.


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